Privacy Policy

Last Updated:

1. Introduction

Welcome to Swipely’s Privacy Policy.

Swipely (“Swipely,” “we,” “us,” or “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, process, store, and protect your personal information when you use our website, mobile application, marketing communications, and related services (the “Services”).

This Policy applies globally, with specific provisions for users located in the European Union (EU), European Economic Area (EEA), and United Kingdom (UK) under the General Data Protection Regulation (“GDPR”) and the UK GDPR.

2. Data Controller

Swipely acts as the Data Controller for most processing described here.

Controller details:
Swipely B.V
Markelerbergpad 1339, 1105 AW Amsterdam, the Netherlands Email: artiom@swipely.work

If required under Article 27 GDPR, Swipely will designate an EU/UK representative.

3. Personal Data We Collect

We collect personal data you provide directly, data collected automatically, and data processed through our AI systems.

3.1 Account Information

When you create an account, we collect:

  • Full name

  • Email address

  • Password (encrypted)

  • Account preferences

  • Communication settings

3.2 Resume & Profile Data

When you upload or create a CV/profile, we process:

  • Employment history

  • Education

  • Skills

  • Certifications

  • Portfolio links

  • Career preferences

  • Salary expectations (if provided)

You control what information you include in your profile.

3.3 AI Processing Data

When you use Swipely’s AI-powered features (e.g., job matching, automated applications, cover letter generation), we process:

  • Submitted text and documents

  • Job preferences

  • Application data

  • AI interaction prompts

This processing is used solely to provide personalized job recommendations and application automation.

3.4 Payment Information

For subscriptions, payment data is processed securely by third-party payment providers. We do not store full card details.

We may collect:

  • Billing name

  • Billing address

  • Transaction history

  • Subscription status

3.5 Usage & Device Data

We automatically collect:

  • IP address

  • Browser type

  • Device information

  • Operating system

  • Log data

  • Interaction data

  • Session duration

3.6 Location Data

We collect general location data derived from IP address to provide relevant job listings.

We do not collect precise GPS location without explicit consent.

3.7 Business Account Data

For employer or business accounts, we collect:

  • Company name

  • Business contact details

  • Administrator information

  • Billing data

  • Contract information

4. Legal Basis for Processing (GDPR)

Under Article 6 GDPR, we process personal data based on:

  • Contractual necessity – to provide our Services.

  • Legitimate interests – to improve services, prevent fraud, and ensure platform security.

  • Consent – for marketing communications or optional data processing.

  • Legal obligation – for tax, accounting, and regulatory compliance.

You may withdraw consent at any time where processing is based on consent.

5. How We Use Your Information

We use personal data to:

  • Provide and operate Swipely Services

  • Match you with relevant job opportunities

  • Automate job applications (where enabled)

  • Improve AI recommendations

  • Process subscription payments

  • Provide customer support

  • Ensure security and fraud prevention

  • Comply with legal obligations

We do not sell personal data.

6. Automated Decision-Making & AI

Swipely uses AI to:

  • Match candidates with job listings

  • Generate cover letters

  • Assist with application automation

The AI assists your decision-making but does not submit applications automatically. Before any application is sent, you will review and approve the content.

This ensures that all decisions remain under your control and that no automated decision has legal or similarly significant effects without your consent.

7. Data Sharing

We do not sell, rent, or trade personal data.

We may share data with:

7.1 Service Providers

Trusted third parties that help us operate our Services, including:

  • Payment processors

  • Cloud hosting providers

  • Analytics providers

  • AI infrastructure providers

All providers are bound by data processing agreements compliant with GDPR.

7.2 Employers (Where Applicable)

If you choose to apply for jobs via Swipely, relevant application data is shared with the employer or job poster.

7.3 Legal Requirements

We may disclose information where required by law or to protect our legal rights.

8. International Data Transfers

If personal data is transferred outside the EU/EEA/UK, we ensure appropriate safeguards such as:

  • Standard Contractual Clauses (SCCs)

  • Adequacy decisions

  • Equivalent lawful transfer mechanisms

9. Data Retention (Summary)

We retain personal data only as long as necessary.

Standard retention periods:

  • Account data: life of the account; key logs up to 12 months; security logs up to 24 months.

  • Backups: deleted within +30 days after primary deletion unless required by law.

We may retain data longer if required by law, fraud prevention, or ongoing legal proceedings.

10. Your GDPR Rights

If you are located in the EU/EEA/UK, you have the right to:

  • Access your personal data

  • Rectify inaccurate data

  • Erase your data (“Right to be Forgotten”)

  • Restrict processing

  • Object to processing

  • Data portability

  • Withdraw consent

  • Lodge a complaint with your local supervisory authority

To exercise your rights, contact: artiom@swipely.work

We respond within one month as required by GDPR.

11. Account & Data Deletion

You may delete your account at any time:

  1. Open the Swipely app

  2. Go to Profile

  3. Select Settings

  4. Choose “Delete Account”

  5. Confirm deletion

Upon deletion:

  • Your personal data will be permanently deleted

  • Except where retention is legally required

You may also request deletion via: artiom@swipely.work

12. Security Measures

We implement appropriate technical and organizational measures, including:

  • Data encryption

  • Secure servers

  • Access controls

  • Regular security audits

  • Payment processing via certified providers

13. Marketing Communications

We send marketing emails only with consent or where legally permitted.
You can unsubscribe at any time via the unsubscribe link in emails.

14. Cookies & similar technologies

We use cookies and similar technologies to operate and improve the Services (e.g., preferences, analytics). Manage preferences via your browser. On iOS we use on-device storage/Keychain; the mobile app sets no advertising cookies.

15. Children’s Privacy

The Services are not directed to those defined as minors in your jurisdiction. If you believe a child has provided us with personal data, email artiom@swipely.work so we can immediately delete it.

16. Policy Updates

We may update this Policy; we will post changes with a new “Last updated” date. Where required by law, material changes will be accompanied by additional notice or consent.

17. Contact Us

If you have questions or concerns regarding this Privacy Policy:

Email: artiom@swipely.work

We welcome your feedback and suggestions to improve our privacy practices.

You also have the right to contact your local Data Protection Authority.